Charge entry looks like data entry until you measure it. Days between the date of service and the day the claim goes out are days of cash sitting still, and encounters that never get entered at all are revenue that simply evaporates without appearing in any report as missing.
Charges move on a schedule instead of when someone remembers, and you can see the lag as a number rather than a suspicion.
At a glance
Step 1
Enter coded charges into your practice management system on a defined cadence
Step 2
Reconcile entered charges against the appointment schedule so nothing is skipped
Step 3
Report charge lag — days from encounter to submission — every month
Step 4
Flag encounters missing documentation before they age
What we actually do
- Enter coded charges into your practice management system on a defined cadence
- Reconcile entered charges against the appointment schedule so nothing is skipped
- Report charge lag — days from encounter to submission — every month
- Flag encounters missing documentation before they age
What this fixes
- Charges entered in batches whenever somebody gets to them
- Encounters that were seen, documented, and never billed
- No visibility into how long the entry step is actually taking
We work the claims. You practice medicine.
Coding, claim submission, denial management, and A/R follow-up — with nothing left for your front desk to chase.
View pricingHow It Works
Review
We look at how this runs today and where it leaks.
Scope
A written scope and price before any work starts.
Transition
We take it over without a gap in submission.
Report
The same six numbers every month, so you can see it working.
Charge Entry — Frequently Asked Questions
How fast do charges go out?
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On an agreed cadence, stated in the engagement. Charge lag is one of the six numbers we report monthly, so the commitment is measurable rather than asserted.
What if documentation is not finished?
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It waits, and it appears on your missing-documentation report. Billing an undocumented encounter is not a shortcut we will take.
How is charge entry priced?
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It is included in ongoing revenue cycle management, which is priced as a percentage of collections banded by practice size — or as a flat monthly fee in states that do not permit percentage compensation of a billing company. Front-end services are also available on their own, per occurrence, without a billing contract.
Do you guarantee a result from charge entry?
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No, and nobody honestly can. Coverage, adjudication, payment amounts and appeal outcomes are decided by the payer. What we commit to is the process and the six numbers reported every month, all of which you can reproduce from your own practice management system rather than take on trust.
Can we buy charge entry without moving all of our billing?
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Front-end services are sold per occurrence and stand alone. The back-end work is harder to separate — denial management without control of coding and submission means inheriting problems created upstream — but we will say plainly which parts make sense on their own rather than sell a partial engagement that cannot succeed.
Ready for books you can actually trust?
Book a free consultation and we will tell you what your revenue cycle needs and what it costs.
- Done-for-you
- Solo or group
- Nationwide
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